What is vendor onboarding, and why is it important?

Vendor onboarding is the process of vetting, validating, and integrating new suppliers into your business ecosystem. It ensures that vendors meet compliance requirements, mitigate risks, and align with your operational needs, reducing fraud and disruptions.

How does Procol streamline vendor onboarding?

Procol automates compliance checks, validates certifications like TIN, VAT, and MSME, and simplifies data collection through an intuitive portal. This reduces manual effort, minimizes errors, and cuts onboarding time by 50%.

Can Procol help with global vendor onboarding?

Yes, Procol enables seamless global vendor onboarding by leveraging advanced automation and compliance validation tools, ensuring due diligence and regional regulation compliance across geographies.

What types of risks does Procol address during onboarding?

Procol proactively identifies compliance gaps with real-time risk scoring, mitigates risks of fraud, tax evasion, and non-compliance, and ensures 100% data accuracy to safeguard operations.

How does Procol integrate with existing systems?

Procol offers seamless integration with your existing ERP, procurement, and compliance management tools, ensuring a smooth transition and enhanced workflow efficiency.

Unlock successful vendor collaboration & visibility

Seamlessly collaborate, manage POs, track invoices—all in one place for better visibility and decision making.

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Trusted by world’s leading enterprises

Less chaos, more control

Seamless collaboration and insights for a stronger and efficient procurement ecosystem

Real-time visibility

Monitor and manage everything from purchase orders to payments in one platform, enabling smarter decisions.

Time and cost efficiency

Automate routine tasks like data entry and validation to save time, lower costs, and enable focus on strategic priorities.

Seamless collaboration

Facilitate instant communication and dispute resolution to enhance transparency, strengthen relationships, and foster trust.

Centralized documentation

Access all procurement documents, including POs ASNs, GRNs, invoices, in one place for effortless tracking, compliance, and audit readiness.

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Fostering seamless collaboration and visibility

Smooth communication and real-time updates between buyers and vendors for increased transparency and faster decision-making

Streamline PO management with complete visibility

Empower vendors with real-time access to purchase orders, detailed insights, and automated updates for seamless order fulfillment.

Automatically fetch and display POs from your ERP with instant updates.
Monitor the progress of POs in real-time, from pending to fulfilled.
Receive instant alerts for new POs and any changes, ensuring timely action.

Simplify invoice creation

Enable vendors to create, upload, and track invoices effortlessly with automated tools and real-time accuracy checks.

Automatically populate invoices with PO details to reduce manual effort and errors.
Upload invoices using OCR technology for instant data extraction and validation.
Track the status of submitted invoices in real-time, from pending to paid.

ASN creation to streamline shipment notifications

Simplify ASN Creation and Track Shipments in Real-Time.

Automatically populate ASN fields with PO data, reducing errors and manual entry.
Schedule shipments and provide delivery details, ensuring accurate receiving timelines.
Access real-time updates on ASN status and track shipments from creation to delivery.

GRN management

Gain real-time insight into Goods Receipt, from inspection to discrepancies.

Track GRN status in real-time from ERP to ensure goods are received, inspected, and accepted promptly.
Access detailed GRN data including quantities, item descriptions, and inspection results for complete transparency.
Get automated notifications and historical data to resolve discrepancies and improve delivery accuracy.

Gate entry for complete visibility

Monitor the entry of your goods with real-time updates

Sync gate entry status with ERP to stay informed about when goods are logged into the receiving facility.
View status indicators and detailed timestamps for all gate entries to track delivery progress.
Receive real-time alerts for discrepancies and manage any issues immediately to ensure smooth deliveries.

Debit Note and Credit Note

Effortlessly submit and track debit notes for quick resolution

Instant updates on debit and credit note submission for faster processing.
View detailed status updates on the corresponding credit note to stay aligned with the buyer’s response.
Maintain a historical log of debit notes and credit notes for easy reference and reconciliation.

Streamline PO management with complete visibility

Empower vendors with real-time access to purchase orders, detailed insights, and automated updates for seamless order fulfillment.

Automatically fetch and display POs from your ERP with instant updates.
Monitor the progress of POs in real-time, from pending to fulfilled.
Receive instant alerts for new POs and any changes, ensuring timely action.

Simplify invoice creation

Enable vendors to create, upload, and track invoices effortlessly with automated tools and real-time accuracy checks.

Automatically populate invoices with PO details to reduce manual effort and errors.
Upload invoices using OCR technology for instant data extraction and validation.
Track the status of submitted invoices in real-time, from pending to paid.

ASN creation to streamline shipment notifications

Simplify ASN Creation and Track Shipments in Real-Time.

Automatically populate ASN fields with PO data, reducing errors and manual entry.
Schedule shipments and provide delivery details, ensuring accurate receiving timelines.
Access real-time updates on ASN status and track shipments from creation to delivery.

GRN management

Gain real-time insight into Goods Receipt, from inspection to discrepancies.

Track GRN status in real-time from ERP to ensure goods are received, inspected, and accepted promptly.
Access detailed GRN data including quantities, item descriptions, and inspection results for complete transparency.
Get automated notifications and historical data to resolve discrepancies and improve delivery accuracy.

Gate entry for complete visibility

Monitor the entry of your goods with real-time updates

Sync gate entry status with ERP to stay informed about when goods are logged into the receiving facility.
View status indicators and detailed timestamps for all gate entries to track delivery progress.
Receive real-time alerts for discrepancies and manage any issues immediately to ensure smooth deliveries.

Debit Note and Credit Note

Effortlessly submit and track debit notes for quick resolution

Instant updates on debit and credit note submission for faster processing.
View detailed status updates on the corresponding credit note to stay aligned with the buyer’s response.
Maintain a historical log of debit notes and credit notes for easy reference and reconciliation.

Platform that empowers both buyers & vendors for seamless collaboration

Advanced OCR technology

Upload invoices effortlessly—OCR technology extracts data, minimizing manual entry, improving accuracy, and streamlining invoice creation.

Automatic PO creation

Generate purchase orders seamlessly from ERP data, reducing manual effort and ensuring consistent, error-free order management.

Dispute resolution

Resolve discrepancies efficiently with an built-in communication module for vendors and buyers, enabling faster issue resolution.

Automatic ASN validation

Validate shipment details automatically to ensure compliance with PO requirements, reducing errors and expediting processing.

Realtime status updates

Real-time updates on GRN and invoice statuses, ensuring transparency, faster approvals, and better cash flow tracking.

Enterprise-grade security you can trust

Procol ensures your data stays protected with robust and enterprise-grade security measures. Trust us to safeguard your procurement operations at every level.